Documentation Index
Fetch the complete documentation index at: https://developer.trackpilots.com/llms.txt
Use this file to discover all available pages before exploring further.
This guide helps you quickly set up Trackpilots, invite your team members, and start monitoring productivity and time tracking in your organization.
🧭 Overview of Setup Flow
| Step | Action | Description |
|---|
| 1️⃣ | Create Admin Account | Register your organization and get dashboard access |
| 2️⃣ | Access Dashboard | Manage employees and monitoring settings |
| 3️⃣ | Invite Employees | Invite via link or add manually |
| 4️⃣ | Employee Accepts Invite | Employee creates their account |
| 5️⃣ | Download Trackpilots App | Install desktop tracking agent |
| 6️⃣ | Employee Login | Start tracking activity |
| 7️⃣ | Data Sync | View productivity data in dashboard |
📝 Step 1: Create an Admin Account
To start using Trackpilots, you need to create an Admin (Organization Owner) account.
👉 Sign up here: https://trackpilots.com/sign-up
✅ Steps
- Enter your organization name, email, and password.
- Submit the registration form.
- Verify your email if required.
🎯 Result
- Your organization workspace is created.
- You will receive Admin Dashboard access.
📊 Step 2: Access the Admin Dashboard
After successful signup, you can access the Trackpilots Admin Dashboard.
From the dashboard, you can:
- 👥 Manage team members
- 📈 View productivity analytics
- 🗓️ Monitor attendance and time tracking
- ⚙️ Configure monitoring policies and settings
The dashboard is the central control panel for your organization.
👥 Step 3: Invite or Add Employees
You can add employees to Trackpilots in two ways.
👉 Manage Employees Page: https://app.trackpilots.com/settings/manage-employee
🔗 Option A: Invite via Invite Link
| Action | Description |
|---|
| Click Invite Employee | Enter employee email and generate invitation |
| System Sends Email | Trackpilots automatically sends the invite link to the employee’s email 📩 |
| Employee Registers | Employee opens the email and creates their account |
✅ Benefits
- Fast onboarding
- No manual data entry
- Scalable for large teams
✍️ Option B: Add Employee Manually
| Field | Description |
|---|
| Name | Employee full name |
| Email | Employee work email |
| Role | Employee role (Admin/User/Manager) |
| Password | Employee temporary password |
✅ Use Case
- When employees cannot register themselves
- For controlled enterprise onboarding
📩 Step 4: Employee Accepts Invitation
Once invited, employees must complete their account setup.
Steps for Employee
- Open the invite link received via email.
- Set up their password and profile.
- Complete account registration.
🎯 Result
- Employee will appear in the Trackpilots Employee List in the dashboard.
💻 Step 5: Download and Install Trackpilots App
To start tracking activity, employees must install the Trackpilots Desktop Agent.
👉 Download Link: https://trackpilots.com/downloads
| Platform | Status |
|---|
| Windows | ✅ Supported |
| macOS | ✅ Supported |
| Linux | ✅ Supported |
Installation Steps
- Download the installer.
- Run the setup file.
- Complete installation on employee system.
🔐 Step 6: Employee Login to Trackpilots App
After installation:
Steps
- Open the Trackpilots desktop app.
- Login using employee credentials.
- Grant required permissions (if prompted).
🎯 Result
- Trackpilots agent starts tracking work activity automatically.
🔄 Step 7: Data Sync to Admin Dashboard
Once the employee logs in:
Automatically Synced Data
| Data Type | Description |
|---|
| ⏱️ Work Time | Active and idle time |
| 📸 Screenshots | Periodic screen captures |
| 🌐 App & Website Usage | Productivity classification |
| 🧾 Attendance | Check-in, check-out, breaks |
Benefits
- 📊 Real-time productivity monitoring
- 📈 Historical analytics and reports
- 👥 Team performance insights
✅ Quick Setup Checklist
💡 Best Practices
- 📢 Inform employees before enabling monitoring
- ⚙️ Configure monitoring policies based on company policy
- 🔒 Use role-based access for security
- 📊 Review reports regularly for productivity insights
🎉 You Are Ready to Use Trackpilots
Once all steps are completed, Trackpilots will start providing real-time insights into your team’s productivity and work behavior.