📌 Overview
Screenshot monitoring helps organizations:- Verify active work
- Improve accountability
- Detect idle or non-work activity
- Support compliance and audit requirements
Once your new settings are saved, they will be applied and reflected on your dashboard within 1 hour.
📋 Screenshot Settings Table
The table lists all employees and their screenshot capture configuration.Table Columns
| Column | Description |
|---|---|
| Full Name | Employee name and email address |
| Screen Capture On/Off | Enable or disable screenshot capture |
| Blur Screenshot | Blur sensitive content in screenshots |
| Screen Capture Interval (Minutes) | Frequency of screenshot capture |
| Action | Save configuration for the employee |
📸 Screen Capture On/Off
Controls whether screenshots are captured for the employee.Options
- On → Screenshot monitoring enabled
- Off → Screenshot monitoring disabled
Use Cases
- Enable for monitored employees
- Disable for executives, privacy-sensitive roles, or compliance restrictions
🫥 Blur Screenshot
Blurs sensitive information in screenshots to protect privacy.Purpose
- Mask passwords, financial data, and personal content
- Ensure compliance with privacy regulations (GDPR, HIPAA, SOC2)
Recommended For
- Remote employees
- Contractors
- BYOD devices
⏱ Screen Capture Interval (In Minutes)
Defines how frequently screenshots are captured.Examples
- 1 minute → High monitoring (strict compliance)
- 5 minutes → Standard monitoring
- 10–15 minutes → Light monitoring
Lower intervals increase storage usage and system load.
💾 Saving Configuration
Each employee row includes a Save button to persist settings.Flow
- Configure screenshot settings
- Click Save
- System stores configuration
- Agent syncs settings within 1 hour
📊 Impact on Trackpilots Modules
Screenshot settings affect:- Screenshot Timeline
- Activity Playback
- Productivity & Compliance Reports
- Audit Logs
- Remote Work Monitoring
🔐 Permissions & Access Control
Only users with the following roles can modify screenshot settings:- Admin
- Custom Role with Screenshot Permission
🧩 Developer Notes
- Screenshot configuration is stored per user in Monitoring Policy Service
- Agent polls policy updates hourly
- API validation rules:
- Interval must be ≥ 1 minute
- Blur flag must be boolean
- Capture flag must be boolean
- Historical screenshots are not deleted when disabling capture
⚠️ Privacy & Compliance Notes
- Inform employees before enabling screenshots
- Use blur mode for privacy compliance
- Avoid capturing personal applications unless legally permitted
- Follow local labor and privacy laws
✅ Best Practices
- Use 5-minute interval for balanced monitoring
- Enable Blur Screenshot for remote teams
- Disable screenshots for sensitive departments (HR, Legal) if required
- Regularly review screenshot storage and retention policies
📌 Example Screenshot Policy Matrix
| Role | Capture | Blur | Interval |
|---|---|---|---|
| Full-Time Staff | On | On | 5 min |
| Remote Contractors | On | On | 10 min |
| Support Team | On | Off | 1 min |
| Executives | Off | - | - |