Extra Hours Summary
The Extra Hours Summary module provides a monthly overview of overtime and additional working hours recorded beyond scheduled working hours. This report helps organizations monitor overtime patterns, calculate compensation, and analyze workload distribution.📅 Report Header Information
The header section displays contextual information for the overtime report:- Month & Year – Example: February 2026
- Timezone – Example: UTC+05:30 – Asia/Kolkata
- Team Selector – Filter extra hours by teams (e.g., Abirami Kannan +11)
- User Selector – Filter by individual employees or all users
-
Status Filters – Filter employees by:
- Extra Hours Worked
- Extra Worked on Week Off
- Week Off
- Absent
📤 Export Extra Hours Data
The Export button allows downloading overtime reports in CSV, Excel, or PDF formats for payroll processing, audits, and compliance documentation.⚠️ Activity Tracking Status Notification
A system alert may appear:Activity has been captured for 4 users out of 12 team members. Please ensure the remaining 8 start using the Trackpilots app.This indicates that only tracked users have valid overtime data.
📊 Extra Hours Summary Table
The Extra Hours Summary table provides employee-wise overtime details for the selected month.👤 Employee Information Columns
| Column | Description |
|---|---|
| Employee Name | Full name of the employee |
| Registered employee email address |
📆 Monthly Overtime Metrics Columns
| Column | Description |
|---|---|
| Total Days in This Month | Total calendar days in the month |
| Working Days in This Month | Scheduled working days |
| Week Off Days in This Month | Scheduled weekly holidays |
| Completed Working Days | Working days completed so far |
| Upcoming Working Days | Remaining working days in the month |
| Extra Hours Worked Days | Number of days with overtime recorded |
| Total Extra Hours Worked | Total overtime hours accumulated |
🗓️ Daily Extra Hours Columns
For each date of the month, extra working hours are displayed per day.| Field | Description |
|---|---|
| Extra Hours | Total time worked beyond scheduled hours |
| Status | Extra Worked, Week Off, Absent, or No Data |
✅ Extra Hours Status Types
| Status | Meaning |
|---|---|
| Extra Hours Worked | Employee worked beyond scheduled hours |
| Extra Worked on Week Off | Overtime recorded on weekly holiday |
| Week Off | Scheduled weekly holiday |
| Absent | No activity recorded |
👥 Sample Extra Hours Insights
Abirami Kannan
- Extra Hours Worked Days: 5
- Total Extra Hours: 11 hr 17 min
Dinesh Meivel
- Extra Hours Worked Days: 0
Meganathan Govintharaj
- Extra Hours Worked Days: 0
Sakthivel Govinthan
- Extra Hours Worked Days: 3
- Total Extra Hours: 6 hr 23 min
📈 Use Cases
HR & Payroll
- Calculate overtime compensation
- Generate compliance and audit reports
- Track workload distribution
Managers
- Identify workload imbalance
- Monitor burnout risk due to excessive overtime
- Optimize staffing and scheduling
Employees
- Review personal overtime logs
- Validate extra working hours for payroll
⚙️ Best Practices
- Define standard working hours and overtime policies in system settings
- Regularly review extra hours analytics
- Avoid excessive overtime to maintain work-life balance
- Use Export reports for payroll and compliance records