Review Apps and Sites

The Review Apps and Sites page allows administrators to review tracked applications and websites, classify them as productive or unproductive, and control how they impact productivity analytics. 🔗 URL: https://app.trackpilots.com/settings/review-apps-and-sites

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📌 Overview

Trackpilots automatically tracks applications and websites used by employees.
The Review Apps and Sites module lets admins:

• Categorize apps and domains as Productive, Unproductive, or Neutral
• Ignore idle time for specific apps/sites
• Maintain a global productivity classification catalog

Once your new settings are saved, they will be applied and visible on your dashboard within 1 hour.

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🔎 Filters & Search

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Role Filter

Allows filtering tracked apps/sites based on employee roles (e.g., Full Stack Developer).

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Type Filter

• All Types
• Application
• Website

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Search

Search by:

• Application name
• Domain name

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📋 Apps & Sites Table

The table lists all tracked applications and websites.

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Table Columns

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📊 Productivity Rating

Defines how an app or site impacts productivity metrics.

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Available Ratings

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Examples

• Productive: IDEs, GitHub, Jira, Analytics tools
• Neutral: Email, internal dashboards, general tools
• Unproductive: Social media, entertainment sites

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⏸ Ignore Idle

Controls whether idle time should be ignored when this app/site is active.

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Use Cases

• Video calls and meetings
• Monitoring dashboards
• Long-running background tools

When enabled, idle detection will not penalize productivity metrics for this app/site.

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💾 Saving Classification

Each row includes a Save action to persist changes.

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Flow

1. Select productivity rating
2. Configure ignore idle option
3. Click Save
4. System updates classification catalog
5. Analytics updates within 1 hour

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📊 Impact on Trackpilots Analytics

Review Apps and Sites affects:

• Productivity scores
• Active vs idle time calculations
• Focus time metrics
• Team performance dashboards
• Compliance and audit reports

Classification changes affect future analytics only; historical data is not retroactively recalculated.

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🔐 Permissions & Access Control

Only authorized users can manage app/site classifications:

• Admin
• Custom Role with Productivity Settings Permission

Access control is managed via Page Access Control Roles.

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🧩 Developer Notes

• App and site metadata is stored in the Activity Classification Service
• Domains and app names are normalized for consistent classification
• Policies are cached and synced to analytics pipelines hourly
• API validation rules:
  • Productivity rating must be enum (productive | neutral | unproductive)
  • Ignore idle must be boolean
  • Domain/app name must be unique per organization

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⚠️ Best Practices

• Classify core work tools as Productive
• Keep social media and entertainment as Unproductive
• Use Neutral for email and general tools
• Enable Ignore Idle for meeting tools (Zoom, Meet, Teams)
• Review classification monthly for accuracy

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📌 Example Productivity Policy Matrix

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🚀 Pagination & Performance

• Supports pagination (e.g., 25 records per page)
• Search and filtering are indexed for large datasets
• Organizations can manage thousands of tracked apps and domains

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