Expected Work Hours

The Expected Work Hours settings page allows administrators to define daily work expectations for each employee, including total work hours, productive hours, and expected login (in-time). 🔗 URL: https://app.trackpilots.com/settings/expected-work-hours

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📌 Overview

Expected work hours help Trackpilots calculate productivity scores, attendance compliance, and work performance benchmarks.

Once your settings are saved, they will be applied and reflected on the dashboard within 1 hour.

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📋 Expected Work Hours Table

The table lists all employees and their configured daily expectations.

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Table Columns

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⏱ Expected Work Hours per Day

Defines the total number of hours an employee is expected to work daily.

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Examples

• 8 hours → Standard full-time employee
• 4 hours 30 mins → Part-time or contract employee
• 7 hours → Flexible schedule

This value is used for:

• Attendance calculation
• Overtime detection
• Work compliance metrics

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⚡ Expected Productive Work Hours per Day

Defines the minimum expected productive (active) time per day.

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Examples

• 6 hours → Full-time productivity target
• 4 hours → Hybrid or flexible employee
• 30 mins → Monitoring or test users

Used in:

• Productivity scoring
• Idle vs active time ratio
• Performance benchmarks

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🕒 Expected In Time Everyday

Defines the expected daily login/start time for the employee.

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Examples

• 08:00 AM → Standard office shift
• 01:30 PM → Evening shift
• 10:12 AM → Flexible schedule

Used in:

• Late login detection
• Attendance compliance
• Shift-based analytics

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💾 Saving Configuration

Each employee row has a Save action to persist configuration changes.

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Flow

1. Update expected hours and in-time values
2. Click Save
3. System stores configuration
4. Changes sync to analytics within 1 hour

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📊 Impact on Trackpilots Modules

Expected work hours affect:

• Productivity dashboard
• Attendance reports
• Late arrival analytics
• Work compliance metrics
• Team performance insights

Historical data is not recalculated. Changes apply to future analytics.

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🔐 Permissions & Access Control

Only users with appropriate roles can update expected work hours:

• Admin
• Custom Role with Work Hours Permission

Permissions are managed via Page Access Control Roles.

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🧩 Developer Notes

• Expected hours are stored per user in the User Configuration Service
• Values are synced to analytics pipelines hourly
• APIs should validate:
  • Work hours ≤ 24 hours
  • Productive hours ≤ Work hours
  • In-time in valid time format (HH:mm)
• Defaults are applied when no custom configuration exists

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✅ Best Practices

• Set standard work hours for all full-time employees
• Define realistic productive hour expectations
• Align in-time with company attendance policies
• Regularly review part-time and contractor schedules
• Avoid setting productive hours equal to total hours (leave buffer for breaks)

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📌 Example Work Hour Policies

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