> ## Documentation Index
> Fetch the complete documentation index at: https://developer.trackpilots.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage Employees

> Manage team members, roles, work modes, and access control in Trackpilots.

The **Manage Employees** section allows administrators to add, invite, manage, and control employee access within Trackpilots.

🔗 **URL:** [https://app.trackpilots.com/settings/manage-employee](https://app.trackpilots.com/settings/manage-team)

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## 📌 Overview

This page provides a centralized dashboard to:

* View all employees in the organization
* Manage team member [teams](/docs/settings/manage-team) and [page access roles](/docs/access-control/access-control)
* Invite or manually add employees
* Edit or remove employees

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## 📋 Employee List Table

The employee table displays key metadata about each team member.

### **Table Columns**

| Column     | Description                                                       |
| ---------- | ----------------------------------------------------------------- |
| Employee   | Employee name and email address                                   |
| Role       | Assigned access role (Admin, Manager, Team Head, No Access, etc.) |
| Work Mode  | Office, Remote, or Hybrid                                         |
| OS         | Operating system used by the employee device                      |
| Version    | Installed Trackpilots desktop agent version                       |
| Last Login | Last active login timestamp                                       |
| Actions    | Edit or Delete employee                                           |

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## ➕ Add a New Employee

Trackpilots supports two methods to onboard employees.

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### 📨 Invite Employee (Recommended)

Admins can invite employees via email.

#### **Flow**

1. Admin enters employee details
2. System sends an invitation email
3. Employee accepts the invite
4. Employee sets their own password
5. Employee is added to the team

#### **Fields**

* **Employee Name** *(required)*
* **Employee Email ID** *(required)*
* **Employee Work Mode** *(Office / Remote / Hybrid)*
* **Page Access Control Role** *(required)*
* **Teams** *(required)*

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### 👤 Add Manual Employee

Admins can directly create employee accounts without sending an invite.

> Recommended for company-owned systems or stealth monitoring setups.

#### **Fields**

* **Employee Name** *(required)*
* **Employee Email ID** *(required)*
* **Employee Work Mode** *(required)*
* **Page Access Control Role** *(required)*
* **Teams** *(required)*
* **Password** *(required)*

#### **Security Note**

> Make sure to securely share the password with the employee.\
> Do not expose credentials in public channels.\
> Admins may log in first and hand over the system if required.

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## 🔐 Page Access Control Roles

Roles define which pages and features an employee can access.

Typical roles:

* **Admin** – Full system access
* **Manager** – Limited admin access
* **Team Lead** – Limited admin access
* **No Access** – Disabled or restricted account

> Custom roles can be created using **[Create Page Access Role](/docs/access-control/access-control)**.

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## 👥 Teams Management

Employees can be assigned to one or multiple teams.

* Create teams using **Create New Team**
* Assign employees for structured monitoring and reporting
* Teams help in filtering analytics and tracking productivity

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## ✏️ Edit Employee

Admins can update:

* Name
* Email
* Role
* Work Mode
* Teams
* Access permissions

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## ❌ Delete Employee

Deleting an employee will:

* Revoke system access
* Remove tracking permissions
* Disable login credentials

> Historical logs remain preserved for audit and compliance.

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## 🖥 OS Detection

Trackpilots automatically detects the employee system OS:

* 🪟 Windows
* 🐧 Linux
* 🍎 macOS

This helps in debugging agent issues and deployment tracking.

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## 📦 Agent Version Tracking

The **Version** column shows the installed Trackpilots desktop agent version.

Use this to:

* Ensure latest agent rollout
* Identify outdated clients
* Debug compatibility issues

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## 🕒 Last Login Tracking

Displays the last time the employee logged in.

Useful for:

* Inactive user detection
* License optimization
* Security audits

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## ✅ Best Practices

* Use **Invite Employee** for normal onboarding
* Use **Manual Add** only for controlled environments
* Always assign **roles and teams**
* Regularly review inactive employees
* Enforce strong passwords

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## 🧩 API & Developer Notes

* Employee data is synced with **Trackpilots Identity Service**
* Roles map to **RBAC (Role-Based Access Control) policies**
* Team mappings are used in **Analytics, Reports, and Monitoring Services**
* Deleting users does **not delete historical tracking data**

***