> ## Documentation Index
> Fetch the complete documentation index at: https://developer.trackpilots.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Expected Work Hours

> Configure expected working hours, productive hours, and in-time schedules for employees in Trackpilots.

The **Expected Work Hours** settings page allows administrators to define daily work expectations for each employee, including total work hours, productive hours, and expected login (in-time).

🔗 **URL:**  [https://app.trackpilots.com/settings/expected-work-hours](https://app.trackpilots.com/settings/expected-work-hours)

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## 📌 Overview

Expected work hours help Trackpilots calculate productivity scores, attendance compliance, and work performance benchmarks.

> Once your settings are saved, they will be applied and reflected on the dashboard within **1 hour**.

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## 📋 Expected Work Hours Table

The table lists all employees and their configured daily expectations.

### **Table Columns**

| Column                                 | Description                              |
| -------------------------------------- | ---------------------------------------- |
| Full Name                              | Employee name and email address          |
| Expected Work Hours per Day            | Total expected working hours per day     |
| Expected Productive Work Hours per Day | Minimum expected active/productive hours |
| Expected In Time Everyday              | Expected login/start time                |
| Action                                 | Save changes for the employee            |

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## ⏱ Expected Work Hours per Day

Defines the total number of hours an employee is expected to work daily.

### **Examples**

* 8 hours → Standard full-time employee
* 4 hours 30 mins → Part-time or contract employee
* 7 hours → Flexible schedule

This value is used for:

* Attendance calculation
* Overtime detection
* Work compliance metrics

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## ⚡ Expected Productive Work Hours per Day

Defines the minimum expected **productive (active) time** per day.

### **Examples**

* 6 hours → Full-time productivity target
* 4 hours → Hybrid or flexible employee
* 30 mins → Monitoring or test users

Used in:

* Productivity scoring
* Idle vs active time ratio
* Performance benchmarks

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## 🕒 Expected In Time Everyday

Defines the expected daily login/start time for the employee.

### **Examples**

* 08:00 AM → Standard office shift
* 01:30 PM → Evening shift
* 10:12 AM → Flexible schedule

Used in:

* Late login detection
* Attendance compliance
* Shift-based analytics

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## 💾 Saving Configuration

Each employee row has a **Save** action to persist configuration changes.

### **Flow**

1. Update expected hours and in-time values
2. Click **Save**
3. System stores configuration
4. Changes sync to analytics within **1 hour**

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## 📊 Impact on Trackpilots Modules

Expected work hours affect:

* Productivity dashboard
* Attendance reports
* Late arrival analytics
* Work compliance metrics
* Team performance insights

> Historical data is not recalculated. Changes apply to future analytics.

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## 🔐 Permissions & Access Control

Only users with appropriate roles can update expected work hours:

* **Admin**
* **Custom Role with Work Hours Permission**

Permissions are managed via **[Page Access Control Roles](/docs/access-control/access-control)**.

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## 🧩 Developer Notes

* Expected hours are stored per user in the **User Configuration Service**
* Values are synced to analytics pipelines hourly
* APIs should validate:
  * Work hours ≤ 24 hours
  * Productive hours ≤ Work hours
  * In-time in valid time format (HH:mm)
* Defaults are applied when no custom configuration exists

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## ✅ Best Practices

* Set standard work hours for all full-time employees
* Define realistic productive hour expectations
* Align in-time with company attendance policies
* Regularly review part-time and contractor schedules
* Avoid setting productive hours equal to total hours (leave buffer for breaks)

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## 📌 Example Work Hour Policies

| Employee Type   | Work Hours | Productive Hours | In-Time  |
| --------------- | ---------- | ---------------- | -------- |
| Full-Time Staff | 8h         | 6h               | 08:00 AM |
| Hybrid Staff    | 7h         | 5h 30m           | 09:00 AM |
| Part-Time       | 4h 30m     | 3h               | 01:00 PM |
| Night Shift     | 8h         | 6h               | 10:00 PM |

***