> ## Documentation Index
> Fetch the complete documentation index at: https://developer.trackpilots.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Attendance Summary

> Detailed guide for monthly attendance summary with in-time and out-time tracking

The **Attendance Summary** module provides a detailed monthly attendance report for each employee, including daily attendance status, check-in time, and check-out time. This report is designed for HR teams, managers, and payroll teams to validate attendance records and working patterns.

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## 📅 Report Header Information

The top section of the Attendance Summary page displays:

* **Month & Year** – Example: *February 2026*
* **Timezone** – Example: *UTC+05:30 – Asia/Kolkata*
* **Team Selector** – Filter attendance by teams (e.g., *Abirami Kannan +11*)
* **User Selector** – Filter by individual employees or all team members
* **Status Filters** – Filter employees by:

  * Present
  * Absent
  * Worked on Week Off
  * Week Off

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## 📤 Export Attendance Data

The **Export** button allows downloading the attendance summary in CSV, Excel, or PDF formats for payroll processing, compliance audits, and HR documentation.

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# 📊 Attendance Summary Table

The Attendance Summary table displays monthly attendance data per employee with daily in-time and out-time records.

## 👤 Employee Information Columns

| Column        | Description                       |
| ------------- | --------------------------------- |
| Employee Name | Full name of the employee         |
| Email         | Registered employee email address |

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## 📆 Monthly Attendance Metrics Columns

| Column                      | Description                               |
| --------------------------- | ----------------------------------------- |
| Total Days in This Month    | Total calendar days in the selected month |
| Working Days in This Month  | Scheduled company working days            |
| Week Off Days in This Month | Total scheduled weekly holidays           |
| Completed Working Days      | Number of working days completed so far   |
| Upcoming Working Days       | Remaining working days in the month       |
| Present Days                | Days marked as present                    |
| Absent Days                 | Days marked as absent                     |
| Worked on Week Off          | Days worked during scheduled week offs    |

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## 🗓️ Daily Attendance Columns

For each date of the month, three fields are displayed:

| Field    | Description                   |
| -------- | ----------------------------- |
| Status   | Attendance status for the day |
| In Time  | First recorded check-in time  |
| Out Time | Last recorded check-out time  |

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## ✅ Attendance Status Types

| Status             | Meaning                                    |
| ------------------ | ------------------------------------------ |
| Present            | Employee worked on a scheduled working day |
| Absent             | No activity recorded on a working day      |
| Week Off           | Scheduled weekly holiday                   |
| Worked on Week Off | Employee worked on a scheduled holiday     |
| Upcoming           | Future dates with no data                  |

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# 👥 Sample Employee Attendance Insights

## Abirami Kannan

* Present Days: **6**
* Absent Days: **6**
* Worked on Week Off: **3**

**Insight:** Mixed attendance with multiple absences and weekend work sessions.

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## Dinesh Meivel

* Present Days: **1**
* Absent Days: **14**

**Insight:** Very low attendance; employee may not have consistently used the tracking agent.

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## Meganathan Govintharaj

* Present Days: **0**
* Worked on Week Off: **1**

**Insight:** No regular working-day activity detected; possible misconfiguration or inactivity.

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## Sakthivel Govinthan

* Present Days: **15**
* Worked on Week Off: **5**

**Insight:** High attendance with frequent weekend contributions.

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# 📈 Use Cases

### HR & Payroll Teams

* Validate monthly attendance for payroll processing
* Calculate paid and unpaid leave days
* Track overtime and weekend work

### Managers

* Monitor team attendance trends
* Identify irregular attendance patterns
* Ensure compliance with working hour policies

### Employees

* Review personal attendance logs
* Verify check-in and check-out times

# ⚙️ Best Practices

* Ensure employees start Trackpilots at the beginning of their workday
* Keep the tracking agent running to capture accurate in-time and out-time
* Configure working days and weekly off policies in system settings
* Regularly audit attendance data for compliance and payroll accuracy